Village Clerk & Administration

Assists Mayor with Day to Day Operations of the Village.
Acts as a liaison between local government and its citizens.
Keeper of community history.
Is the Local Election Official.
Validates Official Documents.
Custodian of the official Village Seal.
Serves as a Notary Public.
Administers Oaths of Office to all Board Members, policeman and members of Boards and Commissions.
Publishes Meeting Notices, Public Hearing Notices and other notices as required by law.
Prepares agendas and packets for all meetings.
Attends all Board, Public Hearings & Planning Commission Meetings and is responsible for the Minutes from these Meetings.
Handles Bid Openings.
Processes contracts and agreements approved by the Village Board.
Maintain and update Village Code Book.
Records Management – Plan & direct the maintenance, filing, safekeeping and computerization of all municipal documents.
Receives, distributes and files correspondence from citizens and other governmental agencies.
Freedom of Information Act Officer (Research municipal archives upon request of private or commercial citizens.)
Provide requested information to other Village departments, other municipalities, County, State & Federal offices.
Responsible for preparation and \ or filing of County, State & Federal Reports.
Issues business & liquor licenses.
Issues raffle & solicitors permits.
Oversees Building Maintenance.
Risk Management Representative (insurance claim response and handling.)
Personnel Management (Personnel Policy Maintenance, Personnel Selection, Employee Counseling.)
Human Resources Coordinator (Employee Insurance, Retirement and other benefits.)
Represents Village during Union Negotiations.
Assists with Preparation of Budget.
Provides Weekly Budget Report.
Assists with Audits.
Oversees Payroll \ Accounts Payable & Receivable.
Coordinates Technology needs of the Village.
Provides central services such as personnel, purchasing, etc.
Negotiates Contracts for Equipment & Services.
Promote Village in Publications such as maps, relocation guides, etc.
Oversee Shiloh Website and Facebook.
Co-chair of Shiloh Picnic and all Community Events.
O’Fallon-Shiloh Chamber of Commerce Liaison.
Programs & Services for Older Persons Program Liaison.
Scott Air Force Base Liaison.
Tourism Bureau Liaison.

You may contact the Village Clerk, Brenda Kern, at 618-632-1022, ext. 110. We look forward to being of service to you.

Download Brenda Kern's vCard.