Village Clerk/Public Documents

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Brenda Kern
Brenda Kern, MMC

Shiloh Village Clerk
1 Park Drive
Shiloh, IL 62269
Phone: (618) 632-1022 x 110

municipal-clerk

  • Administrative Department Head.
  • Acts as a liaison between local government and its citizens.
  • Keeper of community history.
  • Is the Local Election Official.
  • Validates Official Documents.
  • Custodian of the official Village Seal.
  • Serves as a Notary Public.
  • Administers Oaths of Office to all Board Members, policeman and members of Boards and Commissions.
  • Publishes Meeting Notices, Public Hearing Notices and other notices as required by law.
  • Prepares agendas and packets for all municipal meetings.
  • Attends all Board, Public Hearings & Planning Commission Meetings and is responsible for the Minutes from these Meetings.
  • Handles Bid Openings.
  • Processes contracts and agreements approved by the Village Board.
  • Maintain and update Village Municipal Code Book.
  • Records Management – Plan & direct the maintenance, filing, safekeeping and computerization of all municipal documents.
  • Receives, distributes and files correspondence from citizens and other governmental agencies.
  • Freedom of Information Act Officer (Research municipal archives upon request of private or commercial citizens.)
  • Provide requested information to other Village departments, other municipalities, County, State & Federal offices.
  • Responsible for preparation and \ or filing of County, State & Federal Reports.
  • Issues business & liquor licenses.
  • Issues raffle & solicitors permits.
  • Risk Management Representative (insurance claim response and handling.)
  • Personnel Management (Personnel Policy Maintenance, Personnel Selection for Office, Employee Counseling.)
  • Human Resources Coordinator (Employee Insurance, Retirement and other benefits.)
  • Oversees Payroll \ Accounts Payable & Receivable.
  • Oversees Sewer Billing for the Shiloh Sewer Department.
  • Coordinates technology needs of the Village.
  • Provides central services such as personnel, purchasing, etc.
  • Negotiates contracts for equipment & services for office needs.
  • Promote Village in publications such as maps, relocation guides, etc.
  • Oversees Shiloh Website and Facebook Page.
  • Co-chair of Shiloh Picnic and all Community Events.
  • O’Fallon-Shiloh Chamber of Commerce Liaison.
  • Programs & Services for Older Persons Program Liaison.
  • Scott Air Force Base Liaison.
  • Tourism Bureau Liaison.
  • Memorial Hospital Liaison.