Village Clerk \ Public Documents

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Brenda Kern
Brenda Kern, MMC

Shiloh Village Clerk
1 Park Drive
Shiloh, IL 62269
Phone: (618) 632-1022 x 110

municipal-clerk

The Municipal Clerk position, dating back to biblical times, is among the oldest of public servants.  I am proud to be a part of a profession that has adapted to change – from the quill pen to computers – in order to continue to serve the public.  My quest daily it to provide exemplar customer service.  I strive to deliver information in a timely, professional and transparent way.  Please contact me if you need information for municipal services.

  • Acts as a liaison between local government and its citizens.
  • Keeper of community history.
  • Is the Local Election Official.
  • Voter Registar
  • Validates Official Documents & Administers Oath of Office.
  • Custodian of the official Village Seal.
  • Serves as a Notary Public.
  • Publish all notices as required by law.
  • Attend all Board, Public Hearings & Planning Commission Meetings (responsible for Agenda preparation & Minutes from these Meetings.)
  • Handles Bid Openings.
  • Processes contracts and agreements approved by the Village Board.
  • Maintain and update Village Municipal Code Book & Personnel Policy.
  • Records Management – Plan & direct the maintenance, filing, safekeeping and computerization of all municipal documents.
  • Receives, distributes and files correspondence from citizens and other governmental agencies.
  • Freedom of Information Act Officer (Research municipal archives upon request of private or commercial citizens.)
  • Provide requested information to other Village departments, other municipalities, County, State & Federal offices.
  • Responsible for preparation and \ or filing of County, State & Federal Reports.
  • Issues  all licenses (business, liquor, raffle & solicitors.)
  • Oversees Office Services (Payroll,  Accounts Payable & Receivable, Sewer Billing, Inspections & Building Permit.)
  • Coordinates technology needs of the Village.
  • Negotiates contracts for equipment & services for office needs.
  • Handle Village marketing efforts (maps, relocation guides, etc.)
  • Oversees Shiloh Website and Facebook Page.
  • Oversees Shiloh Picnic and all Community Events.
  • Village liaison for other  Organizations (O’Fallon-Shiloh Chamber of Commerce, Tourism Bureau, Programs and Services for Older Persons Program (PSOP), Scott Air Force Base & Memorial Hospital.)