Records Requests

Records Department

We are located at 3498 Lebanon Avenue Shiloh, IL 62221. Our hours are Monday through Friday from 8:00 AM to 4:00 PM.

Records can be requested by submitting a FOIA (Freedom of Information Act) in person, by mail, or by email to shilohpd@shilohil.org. Per Illinois Public Act 104-438, as of January 1, 2026, electronic requests must appear in their entirety within the body of the electronic submission. A public body that receives a request that would require the public body to open hyperlinks or attached files shall, within 5 business days, notify the requester of the requirement that the entirety of an electronic request must appear within the body of the electronic submission.
The Records Department has 5 business days from receiving the request to fulfill it.
All reports go through an approval process so please allow time for this to be completed before submitting your request.

Photocopies of first fifty (50) pages of standard, black and white copies---Free
Photocopies of page fifty-one (51) and up (per page) of standard, black and white copies--$0.15

Under the Freedom of Information Act (5 ILCS 140), records in the possession of public agencies may be accessed by the public upon request. The Act defines a public record as, “all records, report, forms, writings, letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, electronic communications, recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of, or under the control of any public body.”
Some records are not subject to the release of the FOIA process. These types of records are described under the Freedom of Information Act (5 ILCS 140), Section 2.15, 7, and 7.5. Some records may also be subject to provisions imposed by other state statutes. The FOIA process for disclosure of information does not supersede other applicable statutory and judicial mandates.
Per Illinois Public Act 104-438, as of January 1, 2026, electronic requests must appear in their entirety within the body of the electronic submission. A public body that receives a request that would require the public body to open hyperlinks or attached files shall, within 5 business days, notify the requester of the requirement that the entirety of an electronic request must appear within the body of the electronic submission.